Privacy Policy

Register of job seekers

Register name:
Rekrytoinnin henkilöhallinnon rekisteri

Controller: The data controller in accordance with the Data Protection Act is Platom Oy. The Company is responsible for ensuring that your personal data is processed in accordance with this Notice and applicable data protection laws.

Contact information for the register:
Platom Oy, Jääkärinkatu 33, 50130 Mikkeli, Finland

Contact person:
Juho Ikonen, e-mail: juho.ikonen@platom.fi

Processing of personal data

The jobseeker register collects information that is necessary for recruitment and the creation of an employment relationship. Only the information you provide is collected in the register, so the collection is based on the job applicant’s own consent. The collected personal data is used to assess the suitability of the job applicant and to fill open positions.

Personal data collected

The information in the job application (CV) is collected in a register (database), which includes, for example; name and contact information, educational background and previous work experience. Background information provided by the person themselves can also be collected in the register. Personal data can also be supplemented afterwards with the job applicant’s consent, e.g. issues that came up in the job interview.

Job applications can be in electronic and paper format. Job applications can also be collected through the channels on the website.

Disclosure of personal data

Personal data can only be disclosed within the company between different departments to those people who process job applications.

In customer projects and similar assignments, personal data may be disclosed, for example. in the tendering phase. The data will not be disclosed to third parties without the applicant’s consent.

Persons working in the service and maintenance tasks of the job applicant register have access to the personal data in the job applicant register to the extent that it is necessary for the maintenance and servicing tasks.

Your information will not be disclosed for marketing purposes.

As a rule, personal data is not disclosed outside the EU or EEA, unless it is necessary for the customer relationship or the execution of the assignment. In this case, the jobseeker’s permission to share personal data is ensured.

Storage of personal data

The information related to your job application will be stored for one year after the application has been received.

If the application leads to an employment relationship, the information relevant to the employment relationship will be transferred to the employee register..

Privacy of personal data

All employees of the company have a non-disclosure agreement signed in connection with the employment contract. Only those employees who have the right to process personal data due to their duties are entitled to use the system containing personal data. Each user has their own username and password for the system. The data is collected in databases that are protected by firewalls, passwords and other technical means.

The backups are located in a separate system, which can only be accessed by the persons designated for maintenance.

Manual material (paper documents) can be stored in a locked space as needed, which can only be accessed by a person who has been granted separate access. Usually, manual material is converted into electronic format and transferred to a database in the system. Manual material is destroyed in a compliant document shredder after processing.

Your rights to the personal data provided

You have the right to:

  • check what information about you has been stored in the register
  • demand that incorrect information is changed or that the information is supplemented
  • request that your information be deleted.

If you wish to make a request for inspection and/or rectification, or if you request that your data be deleted, you must send the request of your choice in writing and with a sufficient specification, and signed in your own hand, to: Platom Oy, Jääkärinkatu 33, 50130 Mikkeli.

For more information, please contact the data controller, if necessary.

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